Friday, November 16, 2012

OFCCP National Office Releases "Heads Up" Letters


It has just come to our attention that two days ago the Office of Federal Contract Compliance Programs (OFCCP) mailed out hundreds of “courtesy” letters to federal contractors and subcontractors identifying establishments for “possible scheduling of a supply and service compliance evaluation during this scheduling cycle” - meaning sometime during 2013.  These letters are intended to provide notice to companies and to “facilitate your complete, accurate and timely production of materials and information” when the listed establishment receives a scheduling letter for a compliance evaluation by the OFCCP.  These “materials and information” include affirmative action programs (AAPs) and other supporting documentation including compensation data, outreach and recruitment sources and 

other “good faith efforts”, applicant, hire, promotion, termination data and other related personnel documents.  It is imperative that all federal contractors and subcontractors comply with all aspects of affirmative action regulations enforced by the OFCCP.  The agency has made it very clear by word and action, especially in the last three years, that it will continue to very aggressively pursue enforcement of the regulations that prohibit discrimination and require affirmative action on the part of federal contractors and subcontractors. 

It should also be noted that even though your company does not receive one of these courtesy letters, your establishment(s) could still be selected for a compliance evaluation inasmuch as these notification letters are “not all-inclusive” and these notifications are “not required by law”.  Please do not fail to contact Kairos Services, Inc. immediately should you receive one of these letters in order that we can begin the preparation needed to ensure that your company is in a position to produce and submit all required materials in a complete, accurate and timely manner when you receive the OFCCP scheduling letter for the compliance evaluation.

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