Friday, April 26, 2013

ALERT: OFCCP National Office Releases More "Heads Up" Letters

The Office of Federal Contract Compliance Programs (OFCCP) mailed another barrage of “courtesy letters” (aka “heads up letters) to federal contractors and subcontractors last week identifying establishments for “possible scheduling of a supply and service compliance evaluation during this scheduling cycle” - meaning sometime during the remainder of 2013. Please be aware that these letters are now being sent directly to specific locations of multi-establishment contractors and not to the corporate offices nor are corporate offices being copied.  Therefore, corporate offices should periodically check with their establishments to make sure that they know to look out for these OFCCP letters.  See Kairos News Feed dated April 1, 2013 for details about these OFCCP heads up letters. 

Thursday, April 4, 2013

Join Kairos’ Lisa Kaiser as she speaks at the Texas Legislative HR Round Up TOPIC: Managing Applicant Flow Data


Affiliate of Society For Human Resource Management (SHRM)
SHRM-Texas State Council
The Texas Legislative HR Round Up is a premier conference sponsored by the SHRM Texas State Council in partnership with the Texas Association of Business (TAB) and the Texas Industry Liaison Groups (ILG). This one of a kind event in Texas gives you the opportunity to stay on top of the latest legislative issues at the federal and state levels AND the opportunity to speak with your elected Texas officials.  Healthcare regulations, EEOC issues, OFCCP compliance, social media and privacy issues, immigration and National Labor Relations Board activity are just a few of the complex issues we face today.  The 2013 Texas Legislative HR Round Up will be packed with speakers and concurrent sessions that will bring you up-to-date on the most recent legislative changes to ensure that you stay in compliance with the law.  You will learn how Human Resource Professionals in Texas can have an impact for their companies, employees, and communities at large!
Lisa Kaiser
Lisa Kaiser, Attorney, earned her J.D. degree at the University of Baltimore and her undergraduate at Rutgers University. She is currently a Senior Affirmative Action Plan (AAP) Project Manager at Kairos, an AAP consulting firm.
Ms. Kaiser is the former Office of Federal Contract Compliance (OFCCP) Director of Operations for the Southwest and Rocky Mountain Region, where she was responsible for directing the enforcement effort of the District Offices in the eleven-state region. She also held positions of Dallas OFCCP District Office Director and San Antonio OFCCP Assistant District Director.
In addition to her OFCCP experience, Ms. Kaiser is a veteran with 8 years in legal practice. She served on active duty for the U.S. Army as a Judge Advocate in the U.S., Germany, Middle East and Korea.
Ms. Kaiser currently provides a full range of services including auditing, affirmative action program development and implementation, reviewing, and training.
Lisa is a member of the North Texas Industry Liaison Group (ILG) which covers the Dallas-Ft. Worth area.

Monday, April 1, 2013

ALERT: The OFCCP National Office Releases Additional "Heads Up" Letters


The Office of Federal Contract Compliance Programs (OFCCP) mailed another barrage of “courtesy” letters (aka “heads up letters) to federal contractors and subcontractors last week identifying establishments for “possible scheduling of a supply and service compliance evaluation during this scheduling cycle” - meaning sometime during the remainder of 2013. These letters are intended to provide notice to companies and to “facilitate your complete, accurate and timely production of materials and information” when the listed establishment receives a scheduling letter for a compliance evaluation by the OFCCP. These “materials and information” include affirmative action programs (AAPs) and other supporting documentation.  The OFCCP recent audits have focused on compensation, outreach and recruitment and other “good faith efforts” especially toward individuals with disabilities (IWDs) and veterans, medical restrictions, physical examinations, requests for accommodations, accessibility of online applicant system to IWDs, applicant tracking, hires, promotions, terminations, posting jobs with the state employment service,  and other related personnel documents.  The agency continues to very aggressively pursue enforcement of the regulations that prohibit discrimination and require affirmative action on the part of federal contractors and subcontractors.

It should also be noted that even though your company does not receive one of these courtesy letters, your establishment(s) could still be selected for a compliance evaluation since these notification letters are “not all-inclusive” and these notifications are “not required by law”. Please do not fail to contact Kairos Services, Inc. immediately should you receive one of these letters in order that we can begin the preparation needed to ensure that your company is in a position to produce and submit all required materials in a complete, accurate and timely manner when you receive the OFCCP scheduling letter for the compliance evaluation.